Cedarwood ER Plan Developed by our Safety Team

ramsaych — Sat, 31 Oct 2009 17:51:06 +0000

Emergency
Operations
& Procedures
Manual
2009-2010

3030 S.W. Second Avenue, Portland, Oregon 97201
Phone: (503) 245-1477
Fax: (503) 245-5405

EMERGENCY OPERATION PLAN

The purpose of the Cedarwood School Emergency Operations Plan is to provide operational procedures to minimize the effects of any emergency faced at the school. The plan outlines the responsibilities of the school administrator, staff, students and parents and the procedures they will they will follow in the event of an emergency. Emergencies may include events such as fire, earthquakes or potential violent situations.

BEFORE AN EMERGENCY

Chain of Command: Administration will be responsible to have the following in place.

NAME TITLE RESPONSIBILITY

1. Xander PattersonBusiness ManagerPrimary emergency control/major decisions

2. Jonie HurttEnrollment CoordinatorPrimary emergency control/major decisions

3. Shelby Rice Administrative Assistant Primary emergency control/major decisions

The person in charge will be referred to as the Incident Commander. The Incident Commander will be trained in first aid/CPR and have knowledge of the building including fire alarm, electrical and gas shut offs, etc.

SAFETY AWARENESS
Safety concerns will be addressed by the Safety Committee. Emergency operations, plans and procedures will be reviewed by the Safety Committee, Faculty and Council annually. The Safety Committee is an ad hoc, advisory committee composed of parents, faculty, administration and a representative of the Board of Trustees. Its purpose is to identify possible safety issues and make recommendations how to address them.

TRAINING
All Faculty and Staff will keep current first aid/ CPR certification.
Staff and students will participate in routine fire, earthquake, lock-out and lock-down drills. The Emergency Operations Plan and Procedures will be reviewed with all staff each year.

FIRE ALARM MONITORING COMPANY
Action Technology (503) 231-1992
The Fire Alarm will be serviced twice a year. The Administration and office staff will be trained in Alarm procedures.

STUDENT RELEASE POLICY
Classroom teachers will keep a copy of Family Emergency Forms for each student in their classrooms. Students will only be released to person(s) listed on the registration card.

FACULTY / STAFF BUDDY SYSTEM
Staff and faculty will be paired into buddy system. Neighboring Classroom teachers will be paired up according to their classroom location as indicated below. Check on partner after emergency. Report any missing staff to the Incident Commander.

First Floor: Red Cedar & First grade /Business-Finance Office & Woodworking Room/ Cherry Blossom and Cedar Rose/
Butterfly and 3rd grade
Second Floor: 2nd grade & the gym/ 4th Grade & the Eurythmy room /office staff.
Third Floor: 6th & 7th grade/ 5th grade & 8th grade/ subject teachers & faculty nook

CLASSROOM TEACHERS
-Familiarize yourself with the emergency procedures in this manual.
-Maintain current class lists and Family Emergency Contact Form for each student. Keep them in a safe accessible place.
-Collect classroom attendance list during emergency if subject teacher is with your class.
-Know emergency response procedures.
-Provide instruction and practice with students on emergency response procedures.
-Participate in school emergency drills.
-Identify appropriate evacuation routes.
-Have knowledge of rules of blood borne pathogens. Understand use of bio-hazard kit.
-Maintain classroom first aid kit and store student earthquake kits.

SUBJECT TEACHERS AND ASSISTANTS
-Check on partners during emergencies. Report any missing staff to “Incident Commander”.
-Assist Classroom teachers

EMERGENCY SIGNALS

EMERGENCY SIGNALS TO USE
Cedarwood School has a telephone/intercom system inside the buildings and radios for outdoor use. These systems constitute our Emergency Address System. One of the Incident Commanders will direct the use of the following emergency signals after being notified of a need:

• Evacuation Signal: Fire Bell
Practice signal: Fire Bell

• Lockout Signal: “This is an emergency lockout.”
Practice signal: “This is a lockout drill”

Announce over the Emergency Address System. This means there is a potentially dangerous situation outside the school. Lock all exterior doors, stay clear of windows, and monitor all traffic into and out of our buildings.

• Lockdown Signal: “This is an emergency lockdown”
Practice signal: “This is a lockdown drill”

Announce over the Emergency Address System. This means there is a potentially dangerous situation within the school. Lock all doors in occupied rooms and take immediate protective action. Keep all students in the rooms until the “All clear” signal is given.

UNIFORM DRILL SIGNALS
• Evacuation Ring Fire Bell

Teachers may or may not know we will be practicing a fire drill.

• Lockout “This is a lockout drill.”

Announce over the Emergency Address System. Lock all exterior doors and set monitors at entrances to our buildings.

• Lockdown“This is a lockdown drill.”

Announce over the Emergency Address System. Lock all doors in occupied rooms. Keep all students in the rooms until the “All clear” signal is given.

UNIFORM ALL CLEAR SIGNAL
• All Clear“All Clear.”

This is the only signal to trust. Any deviation at all from this exact wording should be interpreted as a signal the Incident Commander is under duress.
The Commander will give the all clear signal only after verifying the incident status with the responding law enforcement agency.

EMERGENCY ACTIONS
There are five basic actions that can be used in responding to emergencies:
1. Drop, cover, and hold For earthquakes, explosions, sudden extreme storms
2. Evacuation For fire, explosion, hazardous materials release, post-earthquake
3. Lockout For threat outside the building
4. Lockdown For threat inside the building
5. Shelter in place For hazardous materials release, threat of gunfire, storms

EMERGENCY SITUATIONS

FIRE EVACUATION PLAN
Signal: Fire Bell

Exiting Protocol
1. Teachers will take attendance folder with them.
2. Close windows if easily done.
3. Last one out will turn out lights and close door.
4. Class will exit using evacuation plan as diagramed, if fire is blocking this exit route use diagramed back up plan or follow instructions of Incident Commander.
5. When everyone is out of the building and in the designated area watch for Incident Commander to give signal that all students are accounted for.
Hold up green card for all accounted for
Hold up red card to indicate not all are accounted for
If a child is missing, all sweepers search for missing child.
6. When final sweep has been completed we will shut off alarm. Sweepers:
. Basement floor: Xander Patterson or Donnea Sims
. Main floor: Jonie Hurtt or Heather Pearl
. Upper floor: Michelle Jarvis or Angelica Hesse, Gregory Filardi as backup
7. Everyone must remain outside until Incident Commander rings the brass bell. This is the signal to re-enter the building.

Protocol for Faculty and Students

Remind students to:
• Walk, do not run
• No talking during drill, so instruction may be heard.
• Bell is very loud (cover ears if necessary).
• Assign one student to turn out lights and close door.
• Assign one student to hold outside door while exiting until whole class has gone thru then hand off door to next class.
• Students who are in their class at time of drill should meet in their classes designated area in the park.
• Once everyone is out of the building make sure all students are accounted for.

EARTHQUAKE / EXPLOSION

INDOORS
1. DROP, COVER, AND HOLD
• Drop under a nearby desk or table, positioning as much of the body as possible under cover.
• Cover eyes by resting face against your arm.
• Hold on to the table or desk legs, or side of a chair. Remain in position until the ground stops shaking or objects stop falling.

IF THERE ARE NO TABLES OR CHAIRS, OR NO SPACE UNDER THEM
• Drop, Cover, Hold Drop to the floor, against an interior wall if possible. Select the closest safe place: between tables or against a wall. The “drop” position is preferred: on your knees on the floor, leaning over to rest on the elbows, hands clasped behind the neck, face down for protection.

IF IN THE HALLWAY
• Drop, Cover, Hold Take the “drop” position alongside the walls. Try to avoid unsecured hazards: display cases, etc. Choose the closest safe place.

ON STAIRS
• Drop, Cover, Hold Sit down, hold onto handrail, and cover eyes. Move off as soon as it is safe to do so.

PEOPLE WITH DISABILITIES
• In a wheelchair Remain in the chair, set brakes, and hold on. Lean forward, hands clasped behind the neck, face down for protection. If you have a hard hat with you, put it on.

• Mobility impairment, but not in a wheelchair If sitting at onset of earthquake, remain in place, protecting head if possible, and hold on.

TEACHERS AND OTHER CAREGIVERS
• Drop, Cover, Hold as directed above so that you will be available and uninjured to assist others after tremors. Teachers should be the first to drop, cover and hold.

OUTDOORS
• Drop, Cover and Hold Move away from buildings, power lines, trees, and concrete block or brick walls: items that might fall. Take the “Drop” position or sit down.
Remain in position until the ground stops shaking.

AFTER EARTHQUAKE / EXPLOSION
1. Evaluate situation
2. Check for injuries. Initiate first aid for severe injuries, if necessary.
3. Take roll to make sure all students are accounted for.
4. Repeat above procedures for every aftershock.
5. Check with buddy teacher.
6. Evacuate when told to do so and take roll again after evacuation.

EVACUATION AFTER EARTHQUAKE / EXPLOSION
The Incident commander generally gives the order to evacuate. Staff and students will be notified by the fire alarm. The Incident Commander calls for an evacuation during conditions in which the interior of the school buildings may not be safe, such as a fire, explosion, structural damage, or hazardous materials spill in the building.
1. Evacuation routes should minimize exposure to hazards. You may be re-directed by Incident Commander.
2. Take safest way out of building; avoid walking under power lines, alongside block walls, etc.
3. Teachers pair up with Buddy Teachers. If no injuries/problems, evacuate together, one teacher leading the way the other teacher at the rear to check that all have evacuated.
4. If there are injuries that prevent movement, one teacher stays with injured students; the other teacher takes both classes out.
5. If both classes have injuries, and building appears stable, both classes wait for assistance.

Incident Commander
Assess situation, determine if it is necessary and safe to evacuate. Do not evacuate if there is a hazardous materials release outside, hazardous weather, hazards in the primary and backup evacuation areas or hazards along the evacuation routes.

EMERGENCY LOCK-OUT – Threat Outside
Signal: “This is an emergency lockout.”

TEACHERS
• Teachers should bring all students into classroom, lock their doors, and wait for further instruction.
• It is recommended that teachers gather students in an area that affords the maximum protection and concealment from windows.
• Students in gym and other subject areas should lock down in their locations.
• Students on recess should follow instructions of incident commander.
• During lockout:
-If possible the classroom teacher should go to the location of their students.
-If possible take roll to make sure all students are present.
- If possible report missing students via phone or radio do not send messengers into the hall.
-If possible close drapes.
• Do not allow students to leave the room until you are notified of any areas of the building that are considered off limits.
• Wait for further instruction.

INCIDENT COMMANDER
• Determine the need for a lockout based on threat of harm to students and staff:
1. Incident is out of control and escalating.
2. External incident is contained but those who are unaware of the situation could walk into the threat.
3. External incident is contained but the crime scene could be observed or contaminated by uninvolved persons.
• Call “This is an emergency LOCKOUT” three times on the emergency address system.
• Specified staff should lock all exterior doors.
• Determine if any side of your building is at risk to attack, secure those areas of your building as off limits.

LOCK DOWN -Threat inside the building
Signal: “This is an emergency lock down.”

TEACHERS
• If necessary, notify the main office of your need for a lock down.
• Teachers should bring all students into the classroom, lock their doors, and wait for further instruction. Do not allow students to leave room.
• It is recommended that teachers gather students in an area that affords the maximum protection and concealment from windows.
• Students in gym and other subject areas should lock down in their locations.
• Students on recess should follow instructions of incident commander.
• During lockdown:
-If possible the classroom teacher should go to the location of their students.
-If possible take roll to make sure all students are present.
-If possible report missing students via phone or radio, do not send messengers into the hall.
-If possible close drapes.
-Specified staff will lock all remaining unlocked interior doors and exterior doors.
-Wait for further instruction.

INCIDENT COMMANDER
• Determine the need for a lock down based on the threat of harm to students and staff:
1. Incident is out of control and escalating.
2. Incident is contained but staff and students who are unaware of the situation could walk into the threat.
3. Incident is contained but the crime scene could be observed or contaminated by uninvolved persons.
• Call “This is an emergency LOCK DOWN” three times on the emergency address system.

• Lock all doors.

• Unlock doors only after situation is completely under control. If emergency responders have been notified do not unlock doors without their approval.

SHELTER IN-PLACE
(Hazardous Materials, Storms)

Although your first instinct may be to get away from a hazardous materials accident, evacuation is not always your safest option. Your school can be a safe haven during a hazardous materials emergency. Up-front preparations are key to your safety.
• The Gym will be the designated location for “Sheltering-in-place”.
• During an accidental release of hazardous materials, air quality may be threatened. Evacuation may take you through a plume of toxic chemicals, leading to serious, long-term health risks or even death. Sheltering in place can be a viable alternative that keeps you inside a protected environment.

SHELTER IN-PLACE PROCEDURES
• Notify an Incident Commander or the main office of your need to “Shelter In-Place”.
• Evacuate to your shelter room (Gym).
• Take roll to make sure all students are present.
• Close and lock all windows and doors to the outside. Close drapes or shades over all windows. Push wet towels under the doors to help seal against outside air.
• Turn off (HVAC) systems, and switch inlets or vents to the “closed” position.
• Use tape and pre-cut and labeled plastic sheeting to seal around doors and windows, heating vents, skylights or any opening which outside air could be let in (in shelter room only).
• While sheltering in-place, stay away from windows.
• If there is no phone in the designated room, bring cordless, cell phone and radio.

Do not go outside or attempt to drive unless you are specifically told to do so.
Do not leave your shelter until the “all clear” signal is sounded.

Do listen to the emergency alert system radio messages and follow the message instructions. The primary alerting station for Portland metro area is KUFO (101.1 FM), and KXL (750 AM) is the alternate.

PREPARING TO SHELTER IN PLACE
• The Gym will be the designated “Shelter-in-Place” room.

ASSEMBLE SHELTER IN-PLACE SUPPLIES:

Recommended Shelter-In-Place Supplies:
• Cut-and-labeled plastic sheeting to cover all windows, doors, air vents, etc.
• Multiple rolls of duct tape for sealing plastic sheeting. (Allows more than one person to work at a time)
• Towels to seal under doors against outside air
• Battery powered radio, flashlights, extra batteries; battery powered or cell phone
• Snack foods, canned juice, water or other drinks
• Books and games

Charles S. Ramsay » Cedarwood Emergency Plan

Cedarwood ER Plan Developed by our Safety Team